A Guide to Purchasing the Right EPOS System For You

Today EPOS for small businesses is also becoming vital, obviously due to its multiple advantages. It is an integrated system that can be the one man army of your business and can organize, control and analyze various aspects of your business, be it cash transactions, backend reporting, staff monitoring or inventory control. The best EPOS solution also offers many additional features over cash transactions though essentially, it is just an integration of all functions in a single system to create a seamless workflow for any merchant. A sophisticated EPOS system can also give you reports about the best-selling items, peak sales time, best-performing staff, etc. It can bring to your business financial accuracy, accountability, speed and efficiency, stock management as well as reporting easily to optimize and streamline your entire business flow. Well, if you intend to purchase it be prepared to get thoroughly confused and baffled in your first purchase of it. To provide clarity, we provide a guide below to buy the right EPOS system to suit your business needs.

Select an EPOS partner instead of a supplier

Hands down, your first goal is to find an EPOS partner that you are comfortable with. You do not need a vendor as it is not a one-time purchase. In reality, you are selecting an IT partner for your business, and he should always be available to advice on how to utilize different technologies to enhance and improve your business. Thus compare EPOS providers and gain an understanding of the company. Know who will be your contact person and account manager there ascertain that he would have your best interests at heart and would be accessible to you always. Inquire about the technical support contact as well. Also, try to get details about your assigned technical advisor since he would be the one helping you take your business ahead by offering you fresh ideas through technology. A solid partnership with a technology company can understand your business needs and prove to be a highly valuable asset. The mere salesman would not do.

Be clear about your needs

To make the right purchase, it is important that you know what you want out of your first EPOS system. Before even speaking to any vendor, prepare a prioritized list of what you want out of your EPOS system. Afterward, while talking to various potential partners, you can add or delete items to the list and reprioritize it. It is because nobody knows your business better than you and you need an EPOS system that complements it and not reinvents it.

Software selection

Next step is to look into the software. Ensure that the vendor knows about your list and structures a demonstration around it. The obvious advantage of this is that not only would it stop the sales person get lost in a confusing waffle despite his best intentions but would help you understand the software better. Not only do you need to know the software well but you should also feel comfortable using it. Educating yourself on various EPOS reviews would also be helpful as it would you understand and grasp which software is easy and intuitive to use, pleasant to look overall simple to understand and teach. It is important also to understand that EPOS is not a one size fit all. However, your selected software must be able to satisfy 95 percent of your needs. Finally, check out not only the immediate costs but possible charges in future if enhancements are made. Your mind should remain doubt-free here.

Hardware selection

For purchasing hardware, you need to compare the features and durability provided at what costs. You can choose between a standard office PC and a retail PC based on their cost, performance as well as ease of working.

Cash or lease

Finally, you need to choose between a lease and an upfront pay. Many prefer to lease computer equipment. The advantage here is that most leases allow you to purchase the equipment at a nominal price at contract end thereby actually helping you pay for the hardware in installments.